Configuring the aACE Inventory Counter App

This app helps you easily count inventory on hand and ensure that balances in aACE are accurate. The app is designed for an iPad mini or iPhone. Optionally, you can connect a Bluetooth scanner to make counting inventory more efficient. The app is designed to be installed on either an individual's mobile device or a shared mobile device, depending on the data you want to track.

Before You Start

The system administrator needs to complete the following:

  1. Configure aACE for mobile apps.
  2. Obtain the app by emailing a request to aACE Support.
  3. In aACE, set up the user records for Inventory Counter App 'users'. Depending on your workflows, this can be handled in different ways:
    • App deployed on shared devices — We recommend that you create generic team members for each device (e.g. "Inventory.Counter01", "Inventory.Counter02").
      Note: Each inventory adjustment created from the app will log the name of the user that submitted it, which may affect your auditing purposes.
    • App deployed on team members' individual devices — We recommend that each user has a team member record.
      Note: Users cannot be logged in simultaneously on two devices. If a user opens aACE on a desktop, then submits an inventory adjustment from the Inventory Counter App, the desktop session will be shut down.

Configuring the App

After downloading the Inventory Counter App to a device, the first time you open it, the app displays the Settings screen for configuration. After you configure the app, tap Done to begin using the app.

Server Connection

  • aACE Server Address — The IP or DNS alias for your aACE server. If you do not know this address, please consult your system administrator.
  • aACE File Name — The name of the aACE Mobile file hosted on your server. Unless your system has been renamed, this should be “aACE Mobile”.
  • aACE Account Name and Password — aACE login credentials for the generic team members or the actual users
    Note: If you will have multiple devices running the app for generic users, each ‘user’ must have an account name and password (e.g. "InvCount1.App", "InvCount2.App", etc).
  • Configure — Tapping this will download default preferences, as well as inventory line item codes and active office bin data from aACE. This initial download may take several minutes, due to the potentially high volume of data. Subsequent syncs will process smaller, quicker data updates.

Preferences

You can use the following preferences to easily customize the Inventory Counter App:

  • Use device camera to scan barcodes — If a barcode scanner is not available, you can enable this setting and use the device camera instead. In the device iOS settings, make sure FileMaker has access to the camera.
  • Require bin — Enable this setting if the bin is required for counting inventory.