Records that do not have an event-driven life cycle typically use the following status levels: 

  • Pending – The record is in the process of being created. It is not yet considered “real.” 
  • Active – The record is “real” and current. 
  • Inactive – The record is no longer current. 

Example – A Company record is “Pending” while data is being input; it is set to “active” once data has been properly input and is ready to be used; and it is changed to “Inactive” when the Company is no longer considered valid.  

Typically, the system will automatically activate a record after you complete the data entry process. Deactivating a record requires selecting the appropriate option from the Actions drop-down menu. 

Event-Driven Status Levels

Records that have an event-driven life cycle typically use the following status levels:  

  • Pending – The record is in the process of being created. It is not yet considered “real.” 
  • Open – The record is “real,” current, and awaiting some event before being closed. 
  • Closed – The closing event has occurred and the record is no longer current. 

Example – An invoice is “Pending” while data is being input; it is “Open” once data has been properly input and carries a balance due; and it is “Closed” when the invoice has been paid or is otherwise at a zero balance.  

Typically, the system will prompt you to open a record after you complete the data entry process. Closing a record usually happens automatically when the closing event occurs.