Deactivating a Line Item Code

You can easily deactivate a line item code: navigate from Menu > Order Setup > Line Item Codes > detail view of desired record > Actions > Deactivate Line Item Code. 

When you click this option, aACE checks whether the LIC is currently referenced elsewhere in the system (e.g. an LIC included as an item for a bill of materials, an option to replace other LICs in sales orders, etc). If the LIC is referenced in other locations, aACE displays a warning message about these connections. 

You must remove these connections before the LIC can be deactivated:

Removing an LIC from a BoM Record 

You must find all instances where the item is included in a BoM, then remove or replace it.

  1. Navigate to Menu > Order Setup > Details > Bill of Materials.
    Note: At this list view, the Line Item Code column shows the "parent" record and the Material column shows the "child" record.
  2. Use the Material column of the Quick Search bar to locate the LIC you want to deactivate. 
  3. Edit the list view to show only BoMs that include the child LIC, then click Actions > Delete Materials in List.
  4. In the confirmation dialog, type DELETE, then click Delete.

The child LIC is removed from each parent BoM record.

Removing an LIC as a Substitution Option

  1. Navigate to Menu > Order Setup > Details > LI Code Option.
    Note: At this list view, the Line Item Code column shows the "parent" record and the Option column shows the "child" record.
  2. Search the Option column for the LIC you want to deactivate. 
  3. Edit the list view to show only that child LIC, then click Actions > Delete Options in List.
  4. In the confirmation dialog, type DELETE, then click Delete.

The child LIC is deleted from each parent record's options list(s).

Removing an Inventoried LIC from Inventory

If an item still shows inventoried units in the system, aACE will not deactivate the item. That would leave unaccounted-for product in your warehouse and accounting modules. 

You can manually move any On Hand inventory from the old LIC to the new LIC using a beginning balance inventory adjustment:

  • Old LIC — Create an adjustment line with a negative quantity.
  • New LIC — Create a second adjustment line with the corresponding positive quantity.

You can also discontinue the LIC. This removes the item from automatic inventory replenishment and automatically deactivates the item when the On Hand inventory balance reaches zero.